Financial Policy Manual

All files are in PDF format unless otherwise stated

Zip Drive of Financial Policy Manual

• 01 – Table of Contents
• 100 – Finance Councils   
• 201.0 – Diocesan Reporting
• 202.0 – Financial Reports
• 202.1 – Financial Reports – Parishes – Accrual
• 202.2 – Financial Reports – High Schools 
• 202.3 – Financial Reports – Agencies and Institutions
• 203.0 – Chart of Accounts Including Balance Sheet
• 203.1 – Chart of Accounts – Parish – Accrual Basis
• 203.1.1 – Accounting Entries – Parishes
• 203.1.2 – Chart of Accounts – Parishes – Other Accounting Procedures
• 203.2 – Chart of Accounts – High Schools
• 203.2.1 – Chart of Accounts – High Schools – Other Accounting Procedures   
• 203.3 – Chart of Accounts – Agencies and Institutions
• 204.0 – Financial Records Storage and Retention
• 205.0 – Regular Reporting
• 206.0 – Annual Budget Preparation – Periodic Reconcilement
• 207.0 – Audits & Reviews
• 208.0 – IRS 501c3 Qualification
• 208.1 – Blanket Certificate of Exemption
• 209.0 – Census incl Diocesan Reporting
• 210.0 – Capitalization Policy
• 300 – Bank Accounts & Reconciliations
• 400 – Cash Collections & Receivables
• 450 – Other Forms of Donation
• 500 – School Tuition Collection
• 525 – Food Service Program
• 550 – Religious Education Tuition
• 600 – Cash Disbursements
• 601.3 – Verification for Payment changes and purchases
• 608.0 – Diocesan Assessment
• 650 – Petty Cash Funds
• 700 – Employee Benefits
• 800 – Compensation to Employees
• 900 – Employee Files
• 1000 – Contracts & Commitments
• 1100 – Auxiliary Organizations
• 1200 – Auctions, Festivals etc
• 1300 – Facility Inspections
• 1400 – Construction/Real Estate
• 1500 – Risk Management
• 1508.0 – Contractor Evidence of Insurance
• 1600 – Diocesan Records Retention Schedule 2023
• 1700 – Technology
• 1800 – Sample Forms & Examples (no attachment)
• 1801.0 – Collection Tally Sheet Example (Word Document)
• 1802.0 – Check Request Form Example
• 1802.1 – Petty Cash Reimbursement Request Example (Word Document)
• 1803.0 – Expense Report Example (Excel Spreadsheet)
• 1804.0 – Finance Council Charter Example (Word Document)
• 1805.0 – Conflict of Interest Statement Example (Word Document)
• 1805.1 – Conflict of Interest Policy Example (Word Document)
• 1806.0 – Collection Counting Procedure Example (Word Document)
• 1807.0 – Collection Deposit Example (Word Document)
• 1808.0 – Recording Donations Form Example (Word Document)
• 1809.0 – Annual Contribution Statement Example (Word Document)
• 1810.0 – Diocese of Columbus Designated Collections Form
• 1811.0 – Semi-Monthly Timesheet Example (Excel Spreadsheet)
• 1811.1 – Attendance History Example (Excel Spreadsheet)
• 1812.0 – Employment Letter of Understanding
• 1813.0 – Maintenance Plan Example (Word Document)
• 1814.0 – Agreement for Services of Religious Example (Word Document)
• 1815.0 – Parish Statement of Activity Example (Word Document)
• 1817.0 – High Schools Statement of Activity Example (Word Document)
• 1818.0 – High Schools Statement of Financial Position (Word Document)
• 1819.0 – Job Description Example (Word Document)
• 1820.0 – Annual Report Letter to Bishop (Word Document)
• 1821.0 – Game Official Payment Form
• 1822.0 – Regulations For Use of Facility (Word Document)
• 1823.0 – Facility Use Application and Indemnity Agreement (Word Document)
• 1824.0 – Credit Card Agreement Example (Word Document)
• 1825.0 – Credit Card Agreement – Secondary User Example (Word Document)
• 3000s Policies Newest Version – 8.14.2024